Arrivo Edu – Smart Automation for Student Admissions & Fee Management

Arrivo Edu is an education technology provider specializing in course management solutions for colleges and universities . Their platform enables institutions to create and manage new courses efficiently, ensuring seamless academic operations.

Business Challenge

As Arrivo Edu grew, they struggled with manual and fragmented processes across multiple departments. Key issues included:

Handling large volumes of student inquiries from online and social media ads
Inefficient follow-ups leading to lost leads and delayed enrollments
Lack of real-time visibility into admission status and documentation
Manual fee tracking causing errors and miscommunication
Difficulty in managing semester-wise fee structures for each student

These complexities led to slow decision-making, poor student experience, and administrative burnout.

Solution Delivered by Neptune Technolab

Neptune Technolab developed a custom automation platform tailored for Arrivo Edu that streamlined the entire student lifecycle — from inquiry to admission to fee payments.

1. Centralized Admission Management

Integrated leads from online & Facebook/Meta ads
Automated follow-up workflows with reminders
Lead status tracking: New → In Process → Converted → Not Converted

2. Student Admission Workflow

Digital admission forms & document uploads
Verification tracking and approval
Status dashboard for admin and counselors

3. Automated Fee Management System

Fee structure mapped semester-wise or yearly
Smart notifications for upcoming dues
Auto reminders via SMS, Email, WhatsApp
Real-time payment tracking

4. Multi-Role Login System

Separate portals for:

Students – view fees, submit documents, check reminders
Admin – manage admissions, courses, lead pipelines
Finance Team – configure fees, track payments, generate reports

5. End-to-End Reporting & Analytics

Admission volume breakdown
Conversion funnel insights
Fee collection status & outstanding balances

Tech Stack Used

Node Js, Angular
WhatsApp Automation API
Meta Ads Lead Integration

Key Benefits Achieved

Faster enrollment cycle
Transparent fee management
Predictable cash flow
Better student experience
Reduced administrative workload

Outcome & Impact

Key Metrics	Outcome
Admission Process Time	Reduced by 60%
Lead Conversion	Improved by 40%
Communication Delays	Eliminated through automation
Late Fee Payments	Reduced significantly
Team Efficiency	Improved across departments

Arrivo Edusays...

Neptune Technolab automated our entire admissions and fee management workflow. The system has helped us convert more leads, track payments efficiently, and provide a better experience to students and parents.

What DoPeople SayAbout Us?

Testimonials

We have worked with the Neptune Technolab team for several years. Unflinchingly reliable, professional, and proactive from a technology and security standpoint. Over the years, they have streamlined our communications so that any of our work updates or other needs are handled seamlessly. Nice to work with you guys.

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Great team to work with! Neptune Technolab has supported us across multiple technologies with great coding standards, transparent communication, and quick turnaround time.

Banti Patel

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Neptune Technolab helped us design and develop a custom CRM solution that aligned perfectly with our entire sales process. From lead capture to automation and reporting, every feature was designed with our business goals in mind. The result has been increased conversion rates, improved team collaboration, and better forecasting accuracy. Outstanding project management and ongoing support.

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Our Australian accounting practice required a bespoke workflow solution for bookkeeping, payroll, and taxation. Neptune Technolab delivered a secure, scalable, and compliant system that streamlined team operations and enhanced client service delivery. A highly professional partner to work with.

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Neptune Technolab delivered a custom platform that saved us hundreds of manual hours every month. Order management, challan creation, and dispatch scheduling are automated, which has improved accuracy, reduced manpower needs, and boosted customer satisfaction

Jagdish Patel

LF Automation

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We were facing serious challenges managing multiple university fee structures, admissions, and timely reminders. Neptune Technolab built a customized system with separate login panels for students, admin, and finance, along with automated reminder workflows. This has significantly reduced late payments and administrative workload.

Roshni Vyas

Arrivo edu private limited

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Excellent Custom Software Partner! I worked with Neptune Technolab to develop a customized software solution for managing my product data and catalog PDF generation. The team understood my requirements clearly and delivered a user-friendly, efficient, and scalable platform. Their technical expertise and support throughout the project were outstanding. Highly recommended for any custom software needs!

Nitin Patel

Co-Founder

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Absolutely impressed with the exceptionally talented and creative website design and development team! Thank you so much for your excellent work!

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Founder

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Case Studies Details

Arrivo Edu – Smart Automation for Student Admissions & Fee Management

Business Challenge

Solution Delivered by Neptune Technolab

Tech Stack Used

Key Benefits Achieved

Outcome & Impact

Arrivo Edusays...

What DoPeople SayAbout Us?

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